Please click here to register your attendance by Friday, 01 September 2023, 5:00 pm.
The business of the meeting will be:
- To receive and consider the annual reports of the Chairman and the Chief Executive of the Association.
- To vote on and elect board members.
- To consider and discuss the financial reports for the 2022/2023 year.
- To consider and discuss the budget for the current 2023/2024 year.'
- To consider and discuss the Association’s activities and strategic initiatives for the year ahead and beyond.
- To consider any other matter that may be properly brought before the meeting.
CALL FOR AGENDA ITEMS
A link to the draft Agenda for the meeting is included in this notice.
Any member wishing to submit any notice of motion at the 2023 Annual General Meeting should complete and submit the Member Remit Submission Form to the CEO at;
[email protected],
by 5 pm on 23 August 2023.
The pre-circulation of motions enables open discussion and consideration of business items prior to the Annual General Meeting and helps to efficiently conduct the Annual General Meeting. All proposed motions must be submitted to the Society by the deadline stated above for pre-circulation. Motions that have not been pre-submitted will not be accepted (including for General Business matters) during the AGM.
BOARD MEMBER NOMINATIONS
The current board members are:
Janet Clarke (Chair) Second Nature, Auckland
Ollie Newman Onlandscapes, Christchurch
Michelle Mace Mace Landscapes, Auckland
Hayden Stark Xteriorscapes, Christchurch
Jono Sole Sole Landscapes, Wellington
Janet Clarke and Ollie Newman retired by rotation and are restanding.
Further nominations for a position on the Board are invited. If you would like to nominate an individual for a Board member position, you must complete the Board Member Nomination Form and deliver it to the CEO at [email protected] by 5pm on 23 August 2023, being the deadline for receipt of such forms.
If you would like to nominate an individual for a Board member position, you must complete the attached Board Member Nomination Form and deliver it to the CEO at [email protected] by 5 pm on 23 August 2023, being the deadline for receipt of such forms.
The list of nominees will be distributed to members by email on 28 August 2023.
VOTING INFORMATION
You may exercise your right to vote, if eligible under the Constitution, at this meeting by attending in person or by appointing a proxy to attend and vote in your place.
To be eligible to vote, your Association membership must be current and paid up-to-date as of 1st September 2023.
A proxy must be a financial member of the Association. If you wish to vote by proxy, a Proxy Voting Form is attached to this notice. You must complete the form and deliver it to the CEO at;
[email protected]
by 5 p.m. on 01 September 2023, being the deadline for receipt of such forms.
KEY DATES
The following are the key dates applicable to the meeting:
| 28 August |
Board to send final meeting documents to Members |
| 01 September |
Due date: Proxy Form |
| 01 September |
Due date: Registration to attend |
| 02 September |
AGM at 3:30 pm |
DOCUMENTS AND FORMS
Members can view and download the documents and forms at the following links:
AGM Agenda
1.. Apologies
2. Confirmation of Minutes of the 2022 AGM
3. Chairman’s Report
4. Chief Executive’s Report
5. Financial Report 2022/23
6. Strategic Initiatives
7. Budget 2023/24
8. Election of Board members
9. General Business
10. Close of Meeting
To confirm attendance/ apologies for the AGM please, email [email protected]
For your reference click here for the Association constitution
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